How we compared
We looked for software that keeps the OSHA 300 log, the 300A annual summary and the 301 incident report, and that helps with the yearly upload to OSHA's Injury Tracking Application (ITA). We first read each vendor's pricing and OSHA feature pages on November 5, 2026, and checked every price again on the vendor's own pages on November 12, 2026. Only Safesite let us in without talking to sales, so it is the only tool we tried. Where a vendor publishes no price, we say so.
G2 ratings, read on G2 on November 5, 2026: EHS Insight 4.6 from 85 reviews, VelocityEHS 4.3 from 194 reviews and Safesite 4.5 from 6 reviews (too few to mean much). OSHA 300 Cloud has no G2 listing. We could not read G2 for Intelex or iReportSource.
Start with the free baseline. OSHA's ITA FAQ says you need no special software and no money to submit: OSHA runs a free portal with a web form, CSV upload and an API. OSHA also publishes the 300, 300A and 301 as free forms, and lets you keep equivalent forms in Excel or CSV. If you have one site and a handful of cases a year, the free forms and the free portal may be all you need. Software earns its cost when you have several sites, many cases, or field staff who report injuries from a phone.
What to check before you choose
- Which forms it builds. Some tools build all three forms from one incident report. Others only keep the 300 log and leave the 300A and 301 to you.
- How it gets data to the ITA. Look for a CSV export in OSHA's format or a direct API link. If the tool only gives you a spreadsheet, you still type or upload the numbers into the ITA yourself.
- Which data you must file. Establishments with 100 or more employees in OSHA's listed industries must send 300 and 301 case data, not just the 300A. Check that the tool covers your case.
- How the price grows. Per establishment, per user or by quote: a 40-person crew and a 6-plant company get very different bills from the same tool.
- What else you are paying for. A full EHS suite costs more than a log. Buy the suite only if you will use inspections, training or chemical tools too.
OSHA 300 Cloud
OSHA 300 Cloud, from the safety consulting firm HB NEXT, does one job. You enter a 301 from any device, and it builds the 300 log and the 300A summary for you. It sends the 300A to OSHA's ITA by CSV file or directly through the API. It costs $99 a year per establishment, and the price is on the product page. You also get access to HB NEXT's consultants for OSHA questions, plus discounts on their hourly consulting and online training.
It suits a small employer with one or a few sites that wants the forms done right and nothing else. The catch: it is narrow, and it may be a legacy product. The page only promises to submit the 300A, so sites that must also file 300 and 301 case data should look elsewhere. Its e-filing notice still describes the old rule, and the "Software Services" link on the page now leads to HB NEXT's newer Sequence XT. Ask HB NEXT whether OSHA 300 Cloud is still sold and supported before you pay. There is no free plan, trial or signup: you start with an inquiry form. HB NEXT's refund policy covers training classes and physical products, not software. There are no inspections, training records or audits. Pick EHS Insight instead if you have several sites and want all three forms handled.
EHS Insight
EHS Insight builds the 300, 300A and 301 from each recordable case. It keeps each establishment's log, employee count and hours worked apart, so the ITA data is ready per site. Workers can log inspections, JHAs, observations and incidents offline in the iOS and Android apps. The Standard Configuration starts at $5,000 a year, on an annual contract by default. The Advanced Configuration is quote only. EHS Insight offers a 14-day free trial: you fill in a form, and the vendor tailors it to your company before you start.
It suits a single plant or a mid-size company with several sites that also wants audits, training or chemical tools. The catch: only the starting price is public. The real figure depends on your employees and contractors, the modules you pick and your implementation needs. Standard support is a ticket system. Phone and video help come with Enterprise Support, which the vendor says costs more than the software subscription. Implementation takes 30 to 60 days on average with standard support. Skip it if you want a monthly plan you can buy online.
VelocityEHS
VelocityEHS builds OSHA Forms 300, 300A and 301 and exports to OSHA's ITA. The same vendor sells SDS management (formerly MSDSonline), industrial ergonomics with AI 3D motion capture, and air, water and waste compliance tools.
It suits a larger manufacturer with many sites and chemical or ergonomics risk. The catch: there is no public price. Its pricing address lands on the home page, and every deal starts with a demo, whose form asks for a phone number. There is no free trial of the incident or OSHA software; the only free account covers SDS search and up to 5 SDS downloads. On November 5, 2026, we searched its public SDS database without an account and got 826 results for "acetone". Products are sold one at a time, so a full suite means several line items. Small teams that want a price first should look elsewhere.
Safesite
Safesite is a mobile safety app for crews: inspections, hazards, incidents, toolbox talks and offline mode. The Free plan costs $0, needs no card and covers unlimited members and guests. But on Free, analytics, compliance reports and exports only reach back 30 days, and the plan table leaves out OSHA recordkeeping. Premium costs $16 a member a month billed annually ($192 a member a year), or $20 a member a month billed monthly. It adds the recordable incident log (OSHA 300). Guests, such as subcontractors, don't take a paid seat.
The pricing page also says "Try free for 30 days!" but does not explain what that trial is. On November 5, 2026, our new free account could already add a sample injury to the 300 log and download it as a Form 300 spreadsheet, so the free account may include a Premium trial; don't count on it lasting.
It suits a small US construction or field crew that wants a safety app first and the OSHA log second. The catch: Safesite builds the 300 log only. It does not describe the 300A, the 301 or ITA submission, so you total the 300A and upload to the ITA yourself. One export holds up to 100 injuries. During a paid term you can add seats but not remove them. Pick a tool that builds all three forms if OSHA filing is your main job.
iReportSource
iReportSource pairs an incident app with safety services. Workers report from an iPhone or Android app or a desktop browser, and the software builds the 300, 300A and 301 in real time, ready to export or post. Every plan (Essential, Advanced and Partner) includes the app and the OSHA logs. Advanced adds a monthly on-site safety specialist and an annual mock OSHA audit.
It suits a small or mid-size manufacturer, builder or food plant with no full EHS department. The catch: there is no public price for the software or the plans, and you start with a discovery call. There is no trial or signup. iReportSource does publish service prices: standalone consulting visits typically cost $700 to $5,000, and most on-site training sessions $500 to $3,000. The site does not say the software sends data to OSHA's ITA. Its security page says the SOC 2 Type 2 examination is still under way. Skip it if you want to try the software on your own first.
Intelex
Intelex's OSHA pages say its platform produces and submits the 300, 300A and 301. Its Safety Essentials plan starts at $44 per user a month, billed annually, with a 25-user minimum. That makes the floor $1,100 a month ($13,200 a year) before add-ons. Essentials includes incident management with near-miss reporting, action plans and inspections. Training, document control, meetings and observations are add-ons with no published price. A free trial exists, through a form that asks for your phone, job title and company.
It suits a business with 25 or more users that wants a known starting price now and room to grow into health, environment, ESG and quality later. The catch: the pricing page does not say the OSHA forms are part of Essentials, so ask before you buy. Essentials runs in the phone's browser; the native iOS and Android apps come with the quote-only Advanced and Enterprise plans. Teams under 25 users should pick something else.
Bottom line
Check first whether OSHA's free forms and free ITA portal already cover you. If you want software only for the forms and have one or a few small sites, OSHA 300 Cloud costs $99 a year per establishment, but ask HB NEXT whether it is still supported. Pick EHS Insight if you have several sites and want all three forms built per establishment in a suite with a published starting price. Pick VelocityEHS for large, chemical-heavy plants that will buy by quote. Pick Safesite if your crew wants a mobile safety app and the 300 log is a side task. Pick iReportSource if you want outside safety staff along with the software, and Intelex if you have 25 or more users and plan to grow into a full EHSQ system.